If the samples are not bulky, exhibitors are advised to carry them as personal baggage. This will save money as sending air / sea cargo is more expensive than paying for extra baggage.
All exhibitors must send a sample invoice / packing list before shipping / air freighting the goods, by email / fax to the clearing agents to get an approximate value of all charges involved and advise on values declared.
The exhibitors must pay cargo charges directly or through their forwarding agents, by telex transfer or by cash, in Nairobi, prior to receiving the goods. The clearing agents may not release your goods to you otherwise. Goods are usually provided to exhibitor's stands unless advised differently.
Goods should not be much under-invoiced as customs may put their own value, if not satisfied with the invoice value declared by the exhibitor. Please consult the clearing agents for their advise, if necessary.
For promotional items such as brochures, small giveaways, display stands etc., please declare a small value.
All goods should reach the port at least 15 days, and airport at least 10 days prior to the opening of the exhibition, to ensure that the goods are cleared in time.
Exhibition samples and stand construction materials should be packed and declared separately from goods for test sales. For smooth clearance of exhibitor goods, organizers usually assign a few official clearing agents to handle the exhibition goods to be exhibited at the fair.
If clients use other cargo handlers e.g. TNT, DHL, FEDEX, UPS etc. instead of liaising with official cargo agents provided, these international couriers have local offices in Addis Ababa and as such clients are advised to send tracking numbers at least 15 days before the goods reach the port, for us to follow up with agents and update the status, as well as link the agent with the client, to follow due processes on duties/ taxes payable.
A small advise to all exhibitors worldwide is to always carry some brochures / business cards / posters etc. as hand baggage so that they are not empty handed at their stand, if their cargo or personal baggage is delayed / lost etc. It is important that all precautions are taken to ensure that your investment is not wasted.
Exhibitors should note that Expogroup will not pay any duties/ taxes declared for their goods. Also, all duties and taxes are fixed by the Government and are non-negotiable.